Privacy Policy
This Privacy Policy explains how Journals Online (“we”, “our”, or “us”) collects, uses,
stores, and protects your personal information when you visit our website, submit manuscripts,
subscribe to updates, or communicate with our editorial and support teams.
By using this website or submitting information to us, you agree to the terms of this Privacy Policy.
1. Scope
This policy applies to all visitors, authors, reviewers, editors, subscribers, and conference participants
who interact with any services operated under Journals Online.
2. Information We Collect
a) Information you provide directly
- Contact details (name, email address, affiliation, country, phone where provided)
- Submission details (manuscript files, cover letters, author list, ORCID IDs, conflict of interest statements)
- Subscription and preference information (topics of interest, email frequency)
- Correspondence content when you contact us by email or via contact forms
b) Information collected automatically
- IP address and approximate location
- Browser type, device information, and operating system
- Pages visited, time spent on pages, and referring URLs
We may use cookies or similar technologies to improve website functionality, remember preferences,
and collect anonymised usage statistics. You can usually manage cookies via your browser settings.
3. How We Use Your Information
We use personal information for the following purposes:
- To manage manuscript submissions, peer review, and editorial decisions
- To communicate with authors, reviewers, and editors about submissions and publication
- To send journal and conference updates, newsletters, and announcements (where you have subscribed)
- To respond to enquiries and provide technical or editorial support
- To maintain website security, prevent misuse, and monitor performance
- To meet legal, regulatory, and archiving obligations
4. Legal Basis (where applicable)
Depending on your location, our processing of your personal data may be based on:
- Your consent (e.g., newsletter subscription)
- Performance of a contract (e.g., handling a manuscript you submit)
- Legitimate interests (e.g., improving our services, preventing abuse)
- Compliance with legal obligations
5. How We Share Your Information
We do not sell your personal data. We may share information only in the following limited situations:
- With editors and peer reviewers for the purposes of editorial assessment and review
- With service providers who support our operations (e.g., hosting, email systems), under appropriate data protection obligations
- With indexing and archiving services where necessary for publication and discoverability
- Where required by law, court order, or regulatory authority
6. Data Retention
We retain personal data for as long as necessary to fulfil the purposes described in this policy,
including long-term archiving of published articles and associated metadata.
7. Data Security
We take reasonable technical and organisational measures to protect your information against
unauthorised access, loss, misuse, or alteration.
8. International Transfers
As we collaborate with authors, editors, and reviewers worldwide, your information may be
transferred across countries.
9. Your Rights
Depending on your jurisdiction, you may have rights regarding your personal data:
- Access
- Correction
- Deletion (where legally permitted)
- Objection or restriction
- Withdrawal of consent
10. Cookies
Our website may use cookies to:
- Remember preferences
- Collect analytics
11. Third-Party Links
We are not responsible for other websites' privacy practices.
12. Children’s Privacy
Our services are not directed to children under 16.
13. Updates
This policy may be updated periodically.
14. Contact Us
Email: support@journalsonline.org
General Enquiries: info@journalsonline.org
